How do I email participants of an event?

Go to your RA Dashboard and click the Event link for your race. Next, open the Race Administrator Event Management tab and select the Communications tab.

To email participants, click the blue Bulk Email Participants button. On the next page, you’ll see options to email Registered Racers, Registered Coaches, and Registered Officials. If you’re sending an email to everyone, make sure each group is checked in the box to the left. Then, enter your email’s subject and message body.

Want to email specific participants? Simply check their names in the left-hand column, compose your message, and click the blue Email Participants button.

Save for Later: If you're not ready to send your email right away, you can use the Save for Later option. This allows you to prepare your message in advance and send it at a later time. Please note that saved emails will only be sent to participants who were registered at the time the message was originally created. Participants who register after the message is saved will not automatically be included.

Bulk Email History: You can access your Bulk Email History to review previously sent emails, including the messages themselves and which participants received them. This makes it easy to reference past communications and keep track of who has already been contacted.

Tip: It's best to compose your message directly in the website's editor rather than copying and pasting from another program (like Microsoft Word) to avoid formatting issues.

Please Note: Emails are sent from [email protected], which is an automated address. Recipients will not be able to reply directly, so be sure to include your contact information in the message if you expect responses.